Glossary

Plain-English definitions for every term you will see in the Precision office platform. If a word or phrase in the app confuses you, look it up here.

Terms

Active Sign-In A clock-in record where the field worker has clocked in but not yet clocked out. You can see all active sign-ins right now under People → Active Sign-Ins. If a record stays active for too long, it usually means the worker forgot to clock out.

Audit Log (also called Activity Log) A running record of every action taken in the app — who created a record, who approved a time correction, who changed a setting. Nothing gets erased from the audit log. Admins can view it under Settings → Activity Log.

Automation Rule (also called Scheduled Reminder) A rule that runs automatically on a schedule — for example, sending the weekly hours packet to foremen every Monday morning. Admins manage these under Settings → Automations. If a scheduled reminder did not fire, an admin can check its run history there.

Business Rule (also called Validation Rule) A payroll policy setting that controls how hours and pay are calculated — for example, the lunch deduction threshold or the minimum hours required to earn per diem. Admins manage these under Settings → Validation Rules.

Certified Payroll Report (CPR) A government-required report listing each worker's hours and wages on a prevailing-wage job. You run it under Reports → Certified Payroll. Not every job requires a CPR — only jobs flagged for certified payroll in the job record.

CIP / CCIP (Contractor Insurance) Short for Contractor Insurance Program (or Consolidated Contractor Insurance Program). Some jobs require the general contractor to carry workers' comp coverage instead of Precision. A job's CIP status tells you whether that coverage applies. You can see CIP status under Reports → Contractor Insurance and on individual job records.

Clock-In Record The record of a single shift — who worked, which job, what time they clocked in, and what time they clocked out. Clock-in records come from the field workers' app (AppSheet). Accounting and operations staff review them here. You can see time records under People → Time Corrections and on individual field worker detail pages.

Company (also called Entity in the database) The client company that a job is billed to. Each job belongs to one company, and invoices are generated per company. You can see the list of companies by looking at job records or invoice previews.

Cost Code A short code that classifies what type of work was done on a shift — for example, concrete, framing, or excavation. Field workers pick a cost code when they clock in. The Labor Report can be grouped by cost code. If a cost code is missing, the record shows as "Unassigned" in reports.

Crew (also called Shift Team) A named group of field workers who work together. Each worker belongs to a crew (or "team"). The Labor Report and Weekly Report can be filtered and grouped by crew. Crews are managed through the field workers' records.

Dashboard The home screen of the app — the first page you see after signing in. It shows summary numbers for the current period: total hours, labor cost, active workers, and recent activity. Accessible via the Home tab at the top.

Export Saving report data as a file you can open in Excel or another program. Most reports have a download button in the top right. Reports export as CSV (comma-separated values), which Excel opens automatically. The invoices page can also generate PDFs.

Field Worker A person who works on job sites and clocks in through the AppSheet mobile app. Field workers are not office staff — they do not have accounts in this platform. You manage their records under People → Field Workers.

Invoice A billing document sent to a client company for labor hours in a given period. Accounting generates invoices under Invoices. Each invoice covers one field worker, one company, and one billing period.

Invoice Batch Generating multiple invoices at once for all eligible field workers and companies in a given period. Instead of creating invoices one at a time, a batch run processes the whole list in a single step. This is the typical weekly or bi-weekly accounting workflow.

Job A construction project or site that workers clock in to. Jobs are identified by a job number and name. Each job belongs to a company, has a status (active or inactive), and may have CIP and CPR flags. You can see the job list under People → Jobs.

Labor Report A report showing labor cost by job, cost code, and worker for a given date range. Accounting uses it to review hours and costs before billing. You access it under Hours → Labor Report.

Per Diem A flat daily amount some workers receive to cover meals or travel costs. Per diem is added on top of regular labor pay. Whether a worker earns per diem on a given job depends on the job's per diem flag and the worker's per diem rate record. The Labor Report shows per diem amounts in a separate column.

Role A named set of permissions that controls what an office user can see and do in the app. Common roles are Accounting, Operations, and Admin. Admins manage roles under Settings → User Access.

Sync / Write-Back Two related ideas. "Sync" means the app pulls fresh data from the Google Sheet (clock-ins, workers, jobs). "Write-Back" (or "sync to the spreadsheet") means the app pushes an approved change — like a corrected clock-out time — back to the Google Sheet. See Data Syncing Explained for more detail.

Time Correction A formal request to change a field worker's clock-in record — for example, fixing a wrong clock-out time or swapping the job code. Time corrections go through an approval step. Once approved, the fix is automatically synced back to the Google Sheet. Manage them under People → Time Corrections.

Weekly Report A summary of each crew's hours for the week, used to verify payroll with foremen. Accounting or operations runs it under Hours → Weekly Report. The report can be delivered to foremen by email or text for sign-off.